Privacy Policy

Last updated: November 2025

This Privacy Policy explains how BeastyTools ("we", "us", or "our") collects, uses, and protects your personal data when you visit beastytools.com or use our tools and services (collectively, the "Service").

1. Data controller

The data controller responsible for your personal data is:

BeastyTools
Email: support@beastytools.com

If you operate BeastyTools as a company, you should replace this section with your full legal entity name and postal address.

2. Data we collect

2.1 Data you provide directly

When you use the Service, you may provide us with:

• Uploaded files: audio, video, or image files that you upload for processing (for example, for transcription or text extraction).
• Text input: any text you type into the Service, such as prompts, titles, or settings.
• Contact data: if you contact us by email, we will process your email address and the contents of your message.

2.2 Data collected automatically

When you access or use the Service, we may automatically collect certain information, including:

• Log data: IP address, browser type, operating system, the pages you visit, and the time and date of your visits.
• Usage data: basic information about the tools you use, such as number of requests, file types, approximate duration or size of the files, and error codes.
• Cookies or similar technologies: small data files stored on your device to help us remember your preferences and understand how the Service is used. We do not use cookies for targeted advertising at this time.

3. How we use your data

We use your data for the following purposes:

• To provide the Service: process your uploads and generate outputs (such as transcriptions or extracted text) at your request.
• To operate and improve the Service: monitor and analyze usage, fix bugs, improve performance, and develop new tools and features.
• To communicate with you: respond to your inquiries and support requests.
• To prevent abuse: detect and prevent misuse, fraud, or security incidents, including enforcing our Terms of Service and usage limits.
• To comply with legal obligations: retain records as required by applicable law and respond to lawful requests from authorities.

4. Legal bases for processing (GDPR)

If you are in the European Economic Area (EEA), the United Kingdom, or Switzerland, we process your personal data under one or more of the following legal bases:

• Performance of a contract: where processing is necessary to provide the Service you request (for example, processing your files and generating outputs).
• Legitimate interests: to operate, secure, and improve the Service, prevent abuse, and protect our rights, as long as these interests are not overridden by your rights and interests.
• Legal obligation: where processing is required to comply with applicable laws.
• Consent: where required (for example, certain cookies or optional analytics), we may rely on your consent, which you can withdraw at any time.

5. How long we keep your data

We aim to keep your data only for as long as necessary for the purposes described in this Privacy Policy.

• Uploaded files and outputs: audio, video, or image files that you upload for processing are kept only as long as needed to generate the requested output and maintain the Service (including reasonable short-term backups). We do not use your uploads to train our own machine learning models, unless we explicitly ask for and obtain your consent.
• Log and usage data: may be retained for a limited period (for example, a few months) to secure and improve the Service, detect abuse, and comply with legal obligations.
• Contact data: if you email us, we may keep your messages for as long as necessary to handle your request and maintain a record of our communications.

6. Sharing your data

We do not sell your personal data. We may share your data with:

• Service providers: trusted third parties that help us operate the Service, such as:
  • Hosting and infrastructure providers (for example, server and storage providers).
  • AI and machine learning providers used to process your content.
  • Analytics or monitoring tools (if used) to understand performance and errors.
• Professional advisors: such as lawyers or accountants, where necessary.
• Authorities: if we are required to do so by law or in response to valid legal requests.
• Business transfers: if we are involved in a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction.

We require our service providers to handle your data securely and only for the purposes we specify.

7. International data transfers

The Service may be operated from servers located in different countries. If you are in the EEA, the UK, or Switzerland, your personal data may be transferred to countries outside your own, including countries that may not offer the same level of data protection.

Where required by law, we will ensure that appropriate safeguards are in place for such transfers, for example by using standard contractual clauses approved by the European Commission or other suitable mechanisms.

8. Security

We use reasonable technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, or destruction. However, no system can be completely secure, and we cannot guarantee absolute security of your data.

You are responsible for using the Service in a secure way, including not sharing sensitive personal data through the tools unless it is truly necessary.

9. Your rights (EEA/UK/Swiss users)

If you are in the EEA, the UK, or Switzerland, you have certain rights regarding your personal data, subject to legal conditions and limitations:

• Right of access: you can ask us to confirm whether we process your personal data and obtain a copy of that data.
• Right to rectification: you can ask us to correct inaccurate or incomplete personal data.
• Right to erasure: you can ask us to delete your personal data in certain circumstances.
• Right to restriction: you can ask us to restrict the processing of your data in certain cases.
• Right to data portability: you can ask to receive your personal data in a structured, commonly used, machine-readable format and have it transmitted to another controller, where technically feasible.
• Right to object: you can object to certain processing based on our legitimate interests.
• Right to withdraw consent: where processing is based on consent, you may withdraw your consent at any time, without affecting the lawfulness of processing before withdrawal.

To exercise any of these rights, please contact us at support@beastytools.com. We may need to verify your identity before responding to your request.

You also have the right to lodge a complaint with your local data protection authority if you believe that our processing of your personal data violates applicable law.

10. Children’s privacy

The Service is not directed to children under the age of 13 (or a higher age where required by local law), and we do not knowingly collect personal data from children. If you believe that a child has provided us with personal data, please contact us and we will take steps to delete it.

11. Third-party links

The Service may contain links to third-party websites or services that we do not control. This Privacy Policy does not apply to such third-party sites. We are not responsible for the privacy practices or content of those sites.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. If the changes are material, we may provide additional notice, such as by posting a prominent notice on the website.

Your continued use of the Service after any changes means that you accept the updated Privacy Policy.

13. Contact

If you have any questions or concerns about this Privacy Policy or our data practices, you can contact us at:

Email: support@beastytools.com